Top Five Things To Look For When Hiring An Event Planner
Event planning isn’t a walk in the park, certainly not if you’re doing it all by yourself. That’s why many people hire the services of event planners to pull off a flawless celebration. Event planners take care of the details based on your plans so you can focus on the primary goal, which is enjoying the celebration. They have an efficient manner of planning and executing your ideas while sticking to your budget.
There’s a wide variety of event planning companies out there, however, each one follows their own style of doing things. To ensure their business practices suit your needs for things to run smoothly, you need to be vigilant of a few details. We’ve listed essential attributes to look for to find the best event planner near you. Here’s what we believe is a list of the top five things to look for in an event planner.
1. Make sure they have long-standing business relationships.
Many event planning firms have a preferred vendor list in which they list other service providers such as caterers, florists, photographers, and much more. With these lists in hand, it's best to do some due diligence to ensure that your planning firm has curated a list of reputable vendors with whom they have worked with on many occasions. Reach out to the vendors you're interested in and ask questions regarding their relationship with your event planning firm. You'll know you've found the right team if you hear nothing but glowing remarks!
2. Find a detail-driven team that’s ready to work hard.
In event planning, no detail is too small. It’s important to find an event planning company with a team of detail-oriented and hardworking individuals who will go the extra mile to make sure that everything runs smoothly. This attention to detail and logistics can mean the difference between holding a mediocre event and one that attendees talk about months later.
3. They must provide on-time delivery and services within your budget.
Find an event planner who has experience planning events that are within your time and budget constraints. Make sure that they emphasize open communication so that there is a clear understanding of what is expected and when those expectations have changed.
They should promise to:
a. Stick within budget
b. Maintain the schedule of events and meet deadlines
c. Thoroughly document and report on their planning
d. Follow through on commitments
e. Deliver on their promises
f. Make sure everything goes according to plan
4. Ensure that they are innovative and up to date with the latest technology, decor, and industry practices.
Ask your event planning firm about industry trade shows that they've attended recently and any new items they've come across. Regarding décor, music, and entertainment, you'll want someone whom you can trust to know what is currently hip, fashionable, and trendy.
5. Choose an event planning company that puts you at ease.
With all of the time, money, and energy that goes into planning and implementing an event, peace of mind is one of the greatest gifts that an event planner can give you. It would be best if you worked with an event planning team that is ready to oversee all aspects of the event and handle any issues that may arise.
If you’re looking for professional event planners in Houston, TX, reach out to Houston Event Planning. We can assist you with all your event needs from catering to entertainment, decor, bar services, pre-planning services, and so much more. We are experts at creating a signature environment that your guests are going to remember for years to come.